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Board of County Commissioners
Tuesday Current Agenda

AGENDA

Board of County Commissioners (“BOCC”) Meeting
Tuesday, July 29, 2014 9:00 AM
Centennial Hall Auditorium
200 S. Cascade Avenue, Colorado Springs, Colorado

FIRST MEETING

Call to Order.

1. Invocation.

2. Pledge of Allegiance.

3. Staff Emergency Items.

4. Changes/Postponements.

5. Comments by Elected Officials and Commissioner Liaison Report(s).

6. Public comment on items not scheduled on the agenda.

7. Consent Calendar:

a. Community Development Advisory Board (CDAB) appointment confirmation. (Jessica McMullen - Executive Administrative Assistant, Budget Administration)

b. Resolution to incorporate revisions to the Board's Legislative and Parliamentary Rules and Procedures to comply with HB 14-1177 passed by the Colorado General Assembly concerning requirements governing meetings of the Boards of County Commissioners of the larger counties (Section VIII. B. and E.), and including revisions to section XV. regarding informal meetings and other minor administrative corrections. (Vicki Ratterree - Clerk to the Board Manager, Clerk & Recorder's Office/Amy Folsom - County Attorney)

c. Request to set August 26, 2014 as the hearing date to consider the Walden Metropolitan District Service Plan. (Vicki Ratterree - Clerk to the Board Manager, Clerk & Recorder's Office)

d. Request for approval of a concurrence letter for a grant of utility easement between Colorado Parks and Wildlife and Equity Holding Group on property located at Cheyenne Mountain State Park. (Tim Wolken – Executive Director, Community Services Department)

e. Resolution to request approval of the High Forest Ranch Community Wildfire Protection Plan for the benefit of fire protection activities related to fighting fires occurring on land within El Paso County. (Terry Maketa - Sheriff/John Padgett - Commander, Sheriff's Office)

f. Resolution to recognize revenue and appropriate expenditures in the amount of $38,680 from various local organizations to the Sheriff's Office 2014 budget. (Nicola Sapp - County Budget Officer/Dorene Cardarelle - Comptroller, Sheriff's Office)

g. Resolution to recognize revenue and appropriate expenditures in the amount of $1,800 from the Federal Pass-Through Click It or Ticket Grant from the U.S. Department of Transportation, through the Colorado Department of Transportation, for the 2014 Nighttime Enforcement period of July 21 through July 27, 2014 to enforce seat belt laws, to the Sheriff's Office 2014 budget. (Nicola Sapp - County Budget Officer/Dorene Cardarelle - Comptroller, Sheriff's Office)

h. Resolution to accept State Fiscal Year 2014-2015 Allocation Letter #1 from the State of Colorado, Division of Criminal Justice, Community Corrections (Nicola Sapp - County Budget Officer/Imad Karaki - Executive Director, Support Services Department)

i. Resolution to recognize revenue and appropriate expenditures in the amount of $4,640 from the Federal Drug Enforcement Agency Southern Colorado Drug Task Force to the Sheriff's Office 2014 budget. (Nicola Sapp - County Budget Officer/Dorene Cardarelle - Comptroller, Sheriff's Office)

j. Resolution to recognize revenue and appropriate expenditures in the amount of $4,592 from Colorado Industrial Recycling, Inc. to the Sheriff’s Office 2014 budget. (Nicola Sapp - County Budget Officer/Dorene Cardarelle - Comptroller, Sheriff's Office)

k. Resolution to recognize revenue and appropriate expenditures in the amount of $4,703 from the Federal Special Investigations Fund to defray expenses in excess of amounts budgeted for the Sheriff’s Office 2014 Budget. (Nicola Sapp - County Budget Officer/Dorene Cardarelle - Comptroller, Sheriff's Office)

l. Resolution to recognize revenue and appropriate expenditures in the amount of $12,000 from the State of Colorado, Department of Transportation, for the 2014 Impaired Driving High Visibility Enforcement Program to the Sheriff's Office 2014 Budget. (Nicola Sapp - County Budget Officer/Dorene Cardarelle - Comptroller, Sheriff's Office)

m. Resolution to recognize revenue and appropriate expenditures in the amount of $2,195 from Colorado Industrial Recycling, Inc. and EVRAZ Recycling to the Sheriff’s Office 2014 Budget. (Nicola Sapp - County Budget Officer/Dorene Cardarelle - Comptroller, Sheriff's Office)

n. Resolution to recognize revenue and appropriate expenditures in the amount of $103,947 to the Restricted Cable Communication Franchise Fee Cost Center for the 2014 Budget. (Nicola Sapp - County Budget Officer)

o. Resolution to recognize revenue and appropriate expenditures in the amount of $4,000 from the Colorado Parks and Wildlife Hunter Education Small Range Grant to the Capital Improvements 2014 budget to be used for the AR500 Steel Targets project. (Nicola Sapp - County Budget Officer)

p. Resolution to recognize revenue and appropriate expenditures in the amount of $2,138 from the Pikes Peak Regional Building Department to the Community Services Department, Parks Division, 2014 budget. (Nicola Sapp - County Budget Officer, Budget Administration/Tim Wolken - Executive Director, Community Services Department)

q. Resolution to recognize revenue and appropriate expenditures in the amount of $19,538 from John Deere Landscapes to the Community Services Department, Parks Division, 2014 budget. (Nicola Sapp - County Budget Officer, Budget Administration/Tim Wolken - Executive Director, Community Services Department)

r. Approval of the Public Trustee's 2014 2nd Quarter Report and presentation on trends, finances, and projections. (Thomas Mowle - Public Trustee)

s. Summary presentation of receipts and expenditures for period of January 1, 2014 through June 30, 2014. (Traci Helwig - Accounting Administrator, Treasurer)

t. Contracts & Procurement 2014 Regular Items: (Eileen Gonzales - Contracts and Procurement Manager)

1. Purchase Order to Mountain States Employers Council, Inc. for workplace investigation services for the Board of County Commissioners as retained by Sherman & Howard at a total not-to-exceed amount of $50,000.00.

2. Purchase Order to Mountain States Employers Council, Inc. for the compensation analysis for the County at a total not-to-exceed amount of $65,000.00.

3. Purchase Order to RubinBrown to perform agreed upon procedures concerning the financial records of the Sheriff’s Office at a total not-to-exceed cost of $75,000.00 (CON #: 10-034).

4. Purchase Order to Sherman & Howard for legal representation for the Board of County Commissioners at a total not-to-exceed amount of $50,000.00.

5. Approval of a Purchase Order to ISC, Inc. for Cisco network equipment upgrades and replacements for the Support Services Department, Information Technology Division for the Public Services Department at a cost of $168,590.60. (State of Colorado Agreement #20516YYY45M)

6. Approval of a Change Order to TEK Systems Inc. for staff augmentation for the Support Services Department, Information Technology Division for $300,000.00. (Contract No. 12-046C)

7. Purchase Order to Dellenbach Chevrolet for purchase of nine (9) vehicles for the Sheriff’s Office at a total cost of $210,591.00 (State Con. No.: 07000YYY91M/WSCA).

8. Award of a Purchase Order to Colorado Springs Utilities for Budget Administration – CDBG Division to provide and install street lights for the Stratmoor Valley Neighborhood at a cost not to exceed $162,717.94.

9. Purchase Order to Carahsoft Technology Corporation for log analysis software upgrade and related support used for network security infrastructure, for the Support Services Department, Information Technology Division, at a total cost of $26,322.24 (General Services Administration Contract No.GS-35F-0119Y).

10. Award of General Services Contract and Purchase Order to Matrix Design Group, Inc. for Civil Engineering, Landscape Architecture and Trail Design Services for the Community Services Department (Planning Division) at a cost not-to-exceed $38,460.00 (RFP#14-051).

11. Award of Community Corrections Contracts to Community Alternatives of El Paso County, Inc. ($2,044,984.10), ComCor, Inc. ($3,797,086.00), and El Paso County Sheriff’s Office/Gateways\Reintegration and Recovery Program ($120,712.80) for Community Corrections Services for the Public Services Department/Justice Services Division. (RFP 14-045) (Imad Karaki - Executive Director, Support Services Department)

8. Land Development Code, Engineering Criteria Manual, Code or Ordinance Violation Matters Consent Calendar:

a. Request to authorize the County Attorney’s Office to pursue litigation to bring the property located at 570 N. Ford Street and 590 Ford Street into compliance with El Paso County Ordinance No. 06-02 and El Paso County Land Development Code (continued from June 10, 2014 to July 15, 2014 and then to July 29, 2014 due to meeting cancellation). (Steven Klaffky - Assistant County Attorney/Terry Rorick - Code Enforcement Officer, Development Services)

9. Called-Up Consent Calendar.

Adjourn.


SECOND MEETING

Call to Order.

1. A resolution to require that all bank accounts opened, controlled, or held by any El Paso County Elected Office or Department must be coordinated through the Treasurer's Office. (Nicola Sapp - County Budget Officer)

2. A Resolution to include the Sheriff's Office Commissary Program as a Restricted Business Unit within the General Fund for FY 2013 and Years Thereafter. (Nicola Sapp - County Budget Officer)

3. Resolution to approve an intergovernmental agreement between El Paso County, the City of Colorado Springs, the City of Manitou Springs, the City of Fountain, and the Town of Green Mountain Falls for the creation of the Pikes Peak Regional Drainage Authority. (Kenneth Hodges - Assistant County Attorney)

4. Show Cause hearing to consider suspension or revocation of the retail license issued to Gleneagle Liquor, LLC, d/b/a Gleneagle Liquor, located at  13848 Gleneagle Drive and, if statutorily applicable, consideration of a request for permission to pay a fine in lieu of liquor license suspension. (Kenneth Hodges - Assistant County Attorney)

5. Department and Committee Reports/Non Action Items:

a. Monthly Budget Presentation and Sales and Use Tax Report for May and June 2014. (Nicola Sapp - County Budget Officer)

b. Colorado Springs Health Foundation briefing. (Jeff Greene - County Administrator/Jon Medved, Colorado Springs Health Foundation)

c. Other.

6. Addendum.

7. Executive Session:

a. Executive Session pursuant to C.R.S. § 24-6-402(4)(b) and (e), concerning a litigation matter known as Board of County Commissioners of the County of El Paso, Colorado v. Brookmoor Homeowners Association et al, District Court Case No. 13CV1006, to include:

1. Conference with the County Attorney’s Office for the purpose of receiving legal advice on specific legal questions; and

2. determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators. (Steven Klaffky - Assistant County Attorney/Kenneth Hodges - Assistant County Attorney)

b. Executive Session pursuant to C.R.S. § 24-6-402(4)(b) and (e) regarding EEOC complaints filed by members of the Sheriff’s Office and pending notices of claim against the Sheriff’s Office requiring internal investigation of County systems, including:

1. Conference with the County Attorney’s Office for the purpose of receiving legal advice on specific legal questions; and

2. determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators. (Diana May - Senior Assistant County Attorney/Nicola Sapp - County Budget Officer/Raymond Deeny, Esq., Sherman & Howard)

c. Executive Session pursuant to C.R.S. §24-6-402(4)(b) and (e), regarding the matter of the Complaint filed by Karon McCormick alleging campaign and political finance violations by Assessor Mark Lowderman, OS-2014-14 including:

1. Conference with the County Attorney’s Office for the purpose of receiving legal advice on specific legal questions; and

2. determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators. (Amy Folsom - County Attorney/Steven Klaffky - Assistant County Attorney)

d. Other.

Adjourn.


NOTES:


BOCC meeting agendas, backup materials and meeting results as well as archived agendas and audio recordings of BOCC meetings are available free of charge on the County's website at http://bcc2.elpasoco.com/bocc/agenda.asp.  Backup materials for agenda items may be publicly viewed in the Reader’s file located in the Office of the BOCC.

The live audio/video may be accessed at http://bcc2.elpasoco.com/Audio/default.asp.

The BOCC may recess for lunch if consideration of agenda items extends beyond the morning session.  A time to reconvene and complete discussion of the scheduled items will be announced.

Audio and audio/video copies of the record may be purchased by contacting the El Paso County Clerk & Recorder’s Office at (719) 520-6430.